1. Who We Are
Cool Climate Wine Summit Copenhagen ApS ("CCWS", "we", "us") organises international trade fairs dedicated to cool climate wines. We are registered in Denmark under CVR number 46271645, with our registered address at Tingvej 75, 04 tv, 2300 Copenhagen, Denmark.
We are the data controller for personal data collected through our website coolclimatesummit.com and in connection with our events.
2. Data We Collect
We collect personal data in the following situations:
| Source | Data collected |
|---|---|
| Visitor registration | Name, job title, company, country, email address, phone number |
| Exhibitor application | Name, winery/producer name, address, country, email, phone, wine list details |
| Newsletter sign-up | Email address |
| Website usage | IP address, browser type, pages visited, referring URL (via analytics) |
| Email correspondence | Any personal data contained in your message |
We do not knowingly collect data from persons under 18 years of age.
3. How We Use Your Data
We use your personal data to:
- Process visitor registrations and exhibitor applications for our events
- Send event-related communications including confirmation emails, logistics information, and schedule updates
- Send our newsletter and marketing communications (where you have consented)
- Produce attendee and exhibitor lists shared with event participants
- Improve our website and services through analytics
- Comply with legal obligations
4. Legal Basis for Processing
We process your personal data on the following legal bases under the GDPR:
- Contract performance — to process your registration or application and fulfil our obligations to you as an event participant or exhibitor
- Legitimate interests — to communicate event-related information to registered attendees and exhibitors
- Consent — for newsletter subscriptions and optional marketing communications. You may withdraw your consent at any time
- Legal obligation — where required by applicable law
6. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected:
- Event registration data is retained for up to 3 years after the event
- Newsletter subscriber data is retained until you unsubscribe
- Financial and invoicing records are retained for 5 years in accordance with Danish bookkeeping legislation
7. Your Rights
Under the GDPR, you have the following rights regarding your personal data:
- Access — request a copy of the personal data we hold about you
- Rectification — request correction of inaccurate or incomplete data
- Erasure — request deletion of your personal data in certain circumstances
- Restriction — request that we limit processing of your data
- Portability — receive your data in a structured, machine-readable format
- Objection — object to processing based on legitimate interests
- Withdraw consent — at any time, where processing is based on consent
To exercise any of these rights, please contact us at registration@coolclimatesummit.com. We will respond within 30 days.
You also have the right to lodge a complaint with the Danish Data Protection Authority (Datatilsynet) at datatilsynet.dk.
9. Contact
For any questions about this Privacy Policy or your personal data, please contact:
Tingvej 75, 04 tv
2300 Copenhagen, Denmark
CVR: 46271645
registration@coolclimatesummit.com